Run weddingslike a system
The only wedding workflow system designed specifically for the chaos of the 300 guests, 14-hour, no do-overs wedding day
Every wedding follows the same system
Nothing gets missed
Trusted by wedding photographers
running 5–50 weddings per year
Elena & Martin
Waterfront Venue, NYC
Status
Time Left
79 days
Planning Progress
34%
Next up
Schedule phonecall
One system. Every wedding.
Each wedding moves through the same stages - the date changes, not the process
Elena & Martin
79 days to go
Sarah & Alex
118 days to go
Maya & Chris
214 days to go
Built for the entire wedding job
It's not just about taking photos. It's about managing people and expectations.
We solve the boring part of running a wedding photography business
Second Shooter Sync
Your second shooter isn't a mind reader. Auto-sync shot lists, timelines, and family grouping names directly to their phone before they arrive at the venue.
Posing & Guidance
Couples feel awkward about posing. We give you integrated posing prompts and 'moment' reminders directly in your timeline view, so you never freeze when they ask 'what do we do with our hands?'
Contracts & Forms
Protect yourself from 'scope creep'. Use our templates for wedding agreements, second shooter contracts, and liability waivers. Collect digital signatures and questionnaires instantly.
The 'After' Workflow
The work isn't done at delivery. Automate follow-ups for album design, print sales, and anniversary sessions to turn one wedding into a lifetime client.
See your success clearly
Stop guessing if you're profitable
Our dashboard tracks your entire funnel - from first inquiry to final payment
Financial Health
Total Revenue (YTD)
Avg. Turnaround Time
Booking Funnel
Lead Sources
Avg. Response Time
One plan, everything included
Try WeddingRunbook free for 14 days, then $9 a month or $90 a year. No tiers, no job caps, 20 GB of galleries included. Need more? Add storage - one add-on at a time, swap any time.
Your actual season - every wedding, deadline and shoot on one calendar
How it works
Full access from day one - calendar, runbooks, client portal, contracts, invoicing and the iOS app. $9/mo or $90/yr after the trial.
Today
Start your 14-day free trial - the whole platform, not a cut-down version. No card required.
Before your trial ends
We email you before day 14. You decide then - nothing is charged unless you subscribe.
If you stay
$9 a month or $90 a year. Cancel anytime, export your data anytime.
Set up in 2 clicks. No card required. Prices exclude tax.
Questions, answered
Book clients while you're shooting at another wedding
Everything. The 14-day trial is the full product, not a cut-down version - and no card is needed to start. Nothing is charged unless you subscribe at the end.
One plan, with everything in it:
- Calendar-first dashboard - every wedding, deadline, shoot and open inquiry on one season view
- Runbooks that date every task from the event, with the next step always visible
- Client portal: galleries, chat, e-signed contracts, quotes, invoices, questionnaires and files - 20 GB of galleries included
- Google Calendar sync and an email the evening before every event
- iOS companion app (beta) that works offline
It's built for wedding photographers and videographers - solo, or working together as a team. Weddings come first, but the same runbook approach works for any event with a date: portraits, baptisms, proms, corporate shoots. If it has a date and deadlines, it fits.
$9 a month or $90 a year, after a 14-day free trial. One plan with everything in it - no tiers, no job caps, no per-seat add-ons. 20 GB of galleries is included; more storage is one add-on at a time - 100 GB for $8, 500 GB for $35 or 1 TB for $60 a month, swap any time. Prices exclude tax, which is added at checkout where it applies. Cancel anytime from your account, and your data stays exportable.
Technically WeddingRunbook is a CRM too - clients, quotes, invoices, and a pipeline are all in there. The difference is what it's built around: most CRMs start with the sale, WeddingRunbook starts with the calendar. It shows what's happening across all your events and what you should do next, with runbooks designed around the event timeline.
Yes, it's live. Connect your Google account and your event days, shoots, and appointments sync to Google Calendar automatically - including anything you create on your phone. We only add and update the events WeddingRunbook created; we never read the rest of your calendar.
Yes - an iOS companion app is in beta. It's calendar-first and works offline, so the season is in your pocket at the venue.
We prioritize based on real usage and what customers tell us. We send short check-ins and roadmap polls, and you can request features anytime.
Yes. We'll help you migrate for free. At minimum we can import clients/weddings/dates/notes/links from a spreadsheet or export from your current tool.
Still have questions?
Write to studio@weddingrunbook.com and we'll get back to you quickly