Run weddingslike a system
The only wedding workflow system designed specifically for the chaos of the 300 guests, 14-hour, no do-overs wedding day
Every wedding follows the same system
Nothing gets missed
Free during early access - no card required. Founder pricing locked for life.
Not ready yet?
Trusted by wedding photographers
running 5–50 weddings per year
Elena & Martin
Waterfront Venue, NYC
Status
Time Left
79 days
Planning Progress
34%
Next up
Schedule phonecall
One system. Every wedding.
Each wedding moves through the same stages - the date changes, not the process
Elena & Martin
79 days to go
Sarah & Alex
118 days to go
Maya & Chris
214 days to go
Built for the entire wedding job
It's not just about taking photos. It's about managing people and expectations.
We solve the boring part of running a wedding photography business
Second Shooter Sync
Your second shooter isn't a mind reader. Auto-sync shot lists, timelines, and family grouping names directly to their phone before they arrive at the venue.
Posing & Guidance
Couples feel awkward about posing. We give you integrated posing prompts and 'moment' reminders directly in your timeline view, so you never freeze when they ask 'what do we do with our hands?'
Contracts & Forms
Protect yourself from 'scope creep'. Use our templates for wedding agreements, second shooter contracts, and liability waivers. Collect digital signatures and questionnaires instantly.
The 'After' Workflow
The work isn't done at delivery. Automate follow-ups for album design, print sales, and anniversary sessions to turn one wedding into a lifetime client.
See your success clearly
Stop guessing if you're profitable
Our dashboard tracks your entire funnel - from first inquiry to final payment
Financial Health
Total Revenue (YTD)
Avg. Turnaround Time
Booking Funnel
Lead Sources
Avg. Response Time
Founding member pricing
We’re opening WeddingRunbook to a small group of founding photographers
Your actual season - every wedding, deadline and shoot on one calendar
How founding membership works
Full access to everything. Free during MVP, then $9/mo if you stay.
Today
Unlock the full platform - calendar, runbooks, portal, invoicing. No card required.
Before MVP ends
We’ll email you well before pricing starts. You decide then - nothing is ever charged automatically.
At launch
Keep your founder rate: $9/mo, locked for life. Or walk away - export your data anytime.
Set up in 2 clicks. No card required.
StarterAfter launch
$11/month
You're booking a few weddings a year
- Core calendar + runbook
- Unlimited weddings
- Online booking
ProAfter launch
$19/month
Full wedding season support
- Client portal & invoicing
- Advanced runbooks & automation
- Second shooters & multi-user
Questions, answered
Book clients while you're shooting at another wedding
Immediate access to the MVP (calendar-first dashboard, weddings + leads, runbook suggestions, notes + links) plus priority input on what we build next. Early Access members get new features as they ship.
Day-one focus:
- Calendar-first dashboard (multiple weddings + leads, color-coded)
- Wedding + lead cards with status and “needs attention” flags
- Runbook suggestions (what to do next) per wedding
- Notes + links per wedding (questionnaire, gallery, contract)
- Basic reminders (in-app)
It's built for wedding photographers and videographers - solo, or working together as a team. Weddings come first, but the same runbook approach works for any event with a date: portraits, baptisms, proms, corporate shoots. If it has a date and deadlines, it fits.
You're not paying for vapor — you're paying for access + ongoing releases, and you lock in a better price by joining early.
- Founder: best price, limited seats, includes everything we ship in year one
- Starter: standard solo plan (when we open public pricing)
- Pro: higher volume / teams (second shooter access, advanced automation, etc.)
Technically WeddingRunbook is a CRM too - clients, quotes, invoices, and a pipeline are all in there. The difference is what it's built around: most CRMs start with the sale, WeddingRunbook starts with the calendar. It shows what's happening across all your events and what you should do next, with runbooks designed around the event timeline.
Yes, it's live. Connect your Google account and your event days, shoots, and appointments sync to Google Calendar automatically - including anything you create on your phone.
Yes - an iOS companion app is in beta. It's calendar-first and works offline, so the season is in your pocket at the venue.
We prioritize based on real usage and Early Access feedback. We'll send short check-ins and roadmap polls, and you can request features anytime.
Yes. We'll help you migrate for free during Early Access. At minimum we can import clients/weddings/dates/notes/links from a spreadsheet or export from your current tool.
Still have questions?
Reply to the Early Access email and we'll get back to you quickly