Run weddings
like a system
Know what is due this week, what the couple is still waiting on, and whether you can take another July Saturday. Every wedding runs on the same runbook, from the inquiry to the album, so nothing is forgotten on a 14-hour, no-do-overs day.
14-day free trial, no card required. Then $9 a month or $90 a year. Not ready yet?
The timeline for our second shooter used to go out the night before, if one of us remembered. Now it goes out two weeks ahead on its own. Three of us, one runbook, the whole season.
Say yes knowing what July already looks like
Every booking, inquiry and deadline on one calendar, so the second Saturday in July is a decision, not a guess.
January
February
March
April
May
June
July
August
September
October
November
December
Free for 14 days. No card required.
Everyone has what they need before they ask
It’s not just about taking photos. It’s managing people and expectations, and the runbook handles the boring part.
- Second shooter
Your second shooter has the timeline two weeks out
The runbook dates the hand-off 14 days before the day and the card ingest the day after. Neither waits on your memory.
- Runbook dates
Every task has a date before you think of it
Twenty-five tasks per wedding, each counted from the wedding day, the booking or the task before it. Move the date and every deadline moves with it.
- Contracts and forms
Signed from their sofa, confirmed from their inbox
Agreement, second-shooter and waiver templates with your own clauses. The couple signs in the portal and confirms by email.
- After the day
One wedding becomes a client for life
Album, prints and anniversary follow-ups sit on the runbook after the day, dated, so they happen without a note in your head.
Your whole season, in your pocket.
Works in a barn with no signal.
The day plan, the shot list and the weather, on the phone you’re already holding. Tick a task at the venue and the whole runbook moves with it.
Free for 14 days. No card required.
Their side of the wedding, on one link.
One private link per couple, from the first quote to the last photo. Everything they would otherwise ask you for is already there.
Their best photo full screen, the films beside it, one button to download it all. No expiring transfer links.
Free for 14 days. No card required.
See your success clearly
Stop guessing if you’re profitable. The dashboard follows the whole funnel, from first inquiry to final payment, and tells you which of your leads were worth the fair ticket. Hover the chart for any month.
Revenue
Where leads come from
2026- Instagram16 inquiries34%
- Referral13 inquiries26%
- Google9 inquiries18%
- Wedding fairs6 inquiries12%
- Other4 inquiries10%
Free for 14 days. No card required.
Three photographers built this for their own Saturdays
PhotoBros Studio shoots weddings, baptisms and proms out of Plovdiv. WeddingRunbook is the runbook they built for their own season, and everything on this page is what they use.
One plan, everything included
Try it free for 14 days, then $9 a month or $90 a year. No tiers, no job caps, 20 GB of galleries included.
- Calendar, runbooks and day plans
- Client portal: quotes, contracts, invoices, messages
- Galleries with films - 20 GB included
- Second-shooter sync
- The iOS app
Set up in 2 clicks. No card required. Prices exclude tax.
How it works
Full access from day one - calendar, runbooks, client portal, contracts, invoicing and the iOS app.
Today
Start your 14-day free trial - the whole platform, not a cut-down version. No card required.
Before your trial ends
We email you before day 14. You decide then - nothing is charged unless you subscribe.
If you stay
$9 a month or $90 a year. Cancel anytime, export your data anytime.
Questions, answered
Book clients while you’re shooting at another wedding
Everything. The 14-day trial is the full product, not a cut-down version - and no card is needed to start. Nothing is charged unless you subscribe at the end.
One plan, with everything in it:
- Calendar-first dashboard - every wedding, deadline, shoot and open inquiry on one season view
- Runbooks that date every task from the event, with the next step always visible
- Client portal: galleries, chat, e-signed contracts, quotes, invoices, questionnaires and files - 20 GB of galleries included
- Google Calendar sync and an email the evening before every event
- iOS companion app (beta) that works offline
It's built for wedding photographers and videographers - solo, or working together as a team. Weddings come first, but the same runbook approach works for any event with a date: portraits, baptisms, proms, corporate shoots. If it has a date and deadlines, it fits.
$9 a month or $90 a year, after a 14-day free trial. One plan with everything in it - no tiers, no job caps, no per-seat add-ons. 20 GB of galleries is included; more storage is one add-on at a time - 100 GB for $8, 500 GB for $35 or 1 TB for $60 a month, swap any time. Prices exclude tax, which is added at checkout where it applies. Cancel anytime from your account, and your data stays exportable.
Technically WeddingRunbook is a CRM too - clients, quotes, invoices, and a pipeline are all in there. The difference is what it's built around: most CRMs start with the sale, WeddingRunbook starts with the calendar. It shows what's happening across all your events and what you should do next, with runbooks designed around the event timeline.
Yes, it's live. Connect your Google account and your event days, shoots, and appointments sync to Google Calendar automatically - including anything you create on your phone. We only add and update the events WeddingRunbook created; we never read the rest of your calendar.
Yes - an iOS companion app is in beta. It's calendar-first and works offline, so the season is in your pocket at the venue.
We prioritize based on real usage and what customers tell us. We send short check-ins and roadmap polls, and you can request features anytime.
Yes. We'll help you migrate for free. At minimum we can import clients/weddings/dates/notes/links from a spreadsheet or export from your current tool.
Still have questions?
Write to studio@weddingrunbook.com and we’ll get back to you quickly
Free for 14 days. No card required.