The whole wedding job, handled.
Every part of WeddingRunbook, and what it hands you back.
Every Saturday of the year, before you promise one
Bookings, deadlines and open inquiries, one year at a glance, on the web and on the phone.
- Every wedding, deadline and inquiry on one calendar
- See if a date is free before you say yes
- Google Calendar sync
- Season totals: weddings, inquiries and deadlines at a glance
Every task has a date before you think of it
A wedding is created from your runbook, and every task on it already has a day.
- Reusable runbooks for weddings, baptisms and proms
- Every deadline set for you, automatically
- See what is due this week, across all your events
- Nothing slips: the timeline, the album, the anniversary follow-up
Fewer emails, a happier couple
One private link per couple, from the first quote to the last photo.
- Gallery with photos and films
- 20 GB included
- Favourites come back as a filename list for the album
- Custom share links that the couple controls
- Quotes, contracts, invoices, questionnaires and messages on the same link
- Your logo and your brand
Signed from their sofa, confirmed from their inbox
Templates with your own clauses, signed in the portal and confirmed by email.
- Contract templates, ready to send
- Signed from the portal
- Questionnaires: family groups, must-have shots, suppliers
- Quotes, contracts and questionnaires, all in one place
Know what's outstanding before you have to chase it
A quote becomes a payment schedule, and the schedule runs itself.
- Payment plans in a couple of clicks
- Invoices published to the portal on schedule
- Notifications for overdue payments
- Know what is paid and what is still owed
Offline at the venue, synced by the time you sit down
Calendar-first and offline-first, on the phone you are already holding.
- Works offline at the venue
- Syncs when you are back online
- Voice notes, when you don't have time to write
- Chance of rain
- Golden hour on the day plan
Revenue
Where leads come from
2026- Instagram16 inquiries34%
- Referral13 inquiries26%
- Google9 inquiries18%
- Wedding fairs6 inquiries12%
- Other4 inquiries10%
Know where the money came from before the accountant asks
The whole funnel on one screen. Hover any month.
- Revenue by month
- Invoiced against collected, month by month
- Where your leads come from
- Year-end numbers, ready for the accountant
One email the evening before, and quiet otherwise
This is the real template, as it lands at 18:00 the day before.
- Reminder before the shoot with the plan and forecast
- A couple messages you, accepts a quote or answers a questionnaire
- Overdue payments
- You choose which ones you get
Small things that stop being chores
Golden hour, worked out for you
Sunset and golden hour at the venue, on the day plan and in the evening email.
Addresses and directions
The venue on a map, one tap to navigate.
Shot list and posing notes
Per block of the day: no flash at the vows, aisle side, the dog's name.
Weather and chance of rain
At the venue, on the event and the evening before.
Voice notes
Spoken in the car, on the event by the time you park.
Google Calendar
Event days, shoots and appointments, synced on their own.
Second shooter
Timeline out 14 days before, cards in the day after.
Packages and quotes
A quote in two minutes, accepted in the portal.
Files
Floor plans, the DJ's list, the signed PDF: on the event, shared to the portal.
Baptisms, proms, portraits
Their own runbooks if you want them, their own colours on the calendar.
Secure on AWS
Encrypted, backed up, and exportable any day you ask.
English and Spanish
The site, the guides and the templates, in both.
Try it with your own weddings
Import this season's bookings from a spreadsheet and watch the runbook date every task for you.